COMMITTEES
Serve on a committee and use your talent to help Community Storehouse
Start on our Advisory Board
If you are interested in getting more involved with the mission of Community Storehouse, you may be a fit for our Advisory Board. This group typically meets four times a year and helps give feedback and ideas to Community Storehouse.
Available Committees
Board of Directors
Advisory Board
Personnel
Facilities
Fundraising
Retail Shoppe
Strategic Planning
Volunteers
For more information about any of the above committees, contact Barbara Board at ccsedo@communitystorehouse.org or (817) 431-3340.
Event Committees
2010 Hope Dinner and Auction Committee - Hope Dinner, Saturday, February 27, 2010
2010 Run in the Dark 5K/1-mile Fun Run - Saturday, September 18, 2010
Contac Dorothy Lamb at csadassist@yahoo.com or 817-431-3340
if you are interested in working on an event committee.
2010 Run in the Dark Committee
Committees
2010 Run in the Dark Committees
All chairs are responsible for their volunteers. We have given suggestions as to how many volunteers are needed but the final decisions are the responsibility of the leader. We have listed what we will provide for each committee. All other items will need to be provided by the committees themselves. All committees are responsible for the clean up of their areas during and following the event. All trash, supplies, equipment, signs, and anything else used will be taken back to the Storehouse following the event or the week after the event. No purchases are to be made for this event without prior approval from Barbara Board. If you would like a canopy for your area you will be responsible for obtaining it.
Sponsorship: Contact businesses in order to solicit sponsorship. Ensure commitment forms are completed and faxed to Community Storehouse.
Pre-registration: Organize and be on site at pre-registration on the two days prior to Run in the Dark. Pre-registration is from 11am-7pm. Manage volunteers, entries, and t-shirt distribution.
Tasks:
- Committee chairs will contact grocery stores and maintain communication with the stores chosen for pre-registration. In the past we have done pre-registration at Kroger and Tom Thumb in Keller, both days.
- The Storehouse will provide a money box, change, Storehouse brochures, Run brochures, and Runner supplies. A committee representative will need to get with Barbara Board on picking these items up in advance.
- Supplies provided by the committee: pens, calculators, scratch pads, chairs, 2 tables per location (unless provided by grocery store).
- Volunteers will be needed for shifts both on Thursday and Friday, September 16 and 17 from 11am-7pm. Two hour shifts with 2-3 volunteers each are recommended. Keller Women’s Club has worked volunteer shifts in the past.
- A representative of the committee will set up the area by 10:30 each morning and tear down the tables, etc. at 7:10 each evening.
- Deposits should be delivered to the Storehouse periodically throughout the day.
Race Day Registration: Organize and manage race day registration of participants and chip distribution. Work with Pre-registration chairs to ensure smooth transition of materials and remaining pre-registered runners. Sell light-it up keychains.
- 14 volunteers
- Supplies: pens, pencils, calculators, trash can
- Area set up by 4:00 pm day of Race
- Area cleaned up when registration is closed.
- Work closely with the Running Company on Sight
- Tables and chairs will be delivered to sight at 2:00 pm.
- Train volunteers at 3:30 day of event.
- Sell keychains.
- Manage the chip distribution.
Volunteers: Recruit and communicate with volunteers. Track all volunteers that participate in the Run.
Heavy Lifting Committee: Coordinate loading of the Community Storehouse truck prior to run day. Organize the transportation of the water/drinks/ice to race site. Coordinate uploading of the truck at Keller Town Hall. Oversee repacking of the truck at the end of the run. Place signage on event day.
- Ensure bottled water is moved from the Storehouse to Town Hall on Saturday. This will include loading water palets on the truck prior to race day. 4-5 strong volunteers will be needed.
- Signs need to be picked up at the Storehouse on Thursday, September, 16.
- Large signs need to placed by 9:00 am Saturday, September 18.
- 2-3 Volunteers needed.
- Supplies: Stakes, hammer, strong tape, scissors.
- All signs placed by 3:30 day of event.
- All signs picked up following the event.
- Signs brought back to Storehouse.
- Assist with loading and unloading of the Community Storehouse truck on site.
Entertainment: Secure entertainment, staging and sound equipment.
- Schedule MC and create speaking agenda.
- Ask contemporary church bands to perform (last year was CityView, Milestone Church)
- Schedule bands and communicate with leaders.
- Assist with awards ceremony as needed.
Water Stations on Race Route: Set up two water stations on 5K route. Organize having tables, water, ice, cups and volunteers as needed to serve 2,000+ participants.
- Pick up Ice day of event (in Fort Worth) and transport to site.
- Large water coolers with ice for each water station to serve 2,000+. (2 water stations)
- Storehouse and Chick fil A will provide the small cups, (2500).
- Secure at least 3 tables for each water station.
- Committee needs to set up stations by 6:00.
- 8 volunteers at each station filling water cups
- Water stations on route cleaned up after event. This includes picking up all small cups along Run route. Rakes and trash bags recommended.
- Clean up of all water areas.
Runner Appreciation Tent: Secure healthy snacks, fruit and water through in-kind donation for runners after they finish the run. Set up and work runner area at finish line. Ensure water is chilled. Solicit power bars, etc. no later than 4 months prior to the run.
- Large containers/coolers filled with water and Ice for runners and sales tent.
- Bottled water will come over on CS truck.
- Secure fruit from local grocery stores.
- Secure power bars, etc – donation (solicit 4 months prior)
- Provide volunteers to work tent.
First Aid Supplies/Medical: Provide emergency care as needed at Town Hall and along race site. Set up a first aid area. Notify Community Storehouse staff of any accidents.
Race route, Cones: Mark the race route and place cones for direction.
- Secure cones for race.
- Chalk and mark route prior to run.
- Pick up cones.
- Return cones to vendor.
Marshals/Barricade Volunteers: Recruit and schedule volunteers to work each (city provided) barricade to ensure the safety of the race route. Provide additional volunteers to secure start/finish line safety and keep the race lane open at the finish line.
- Volunteers on route and in place by 5:45 pm.
- Vests, (Storehouse will provide.)
- Whistles
- Transportation to take volunteers out to route and pick them up.
- Ice chest with water for volunteers on route. (They are on the course a long time.)
- A golf cart will be provided to carry ice chest and water out to volunteers.
Awards (Trophies/Medals/Ribbons): Research suppliers, bid and coordinate creation of awards. Manage the distribution of awards at the awards tent and ceremony on race day. Make contact with the run company on race day to ensure smooth communication of results.
- Collect 3 bids for medals similar to past years.
- Present options for kids award for the 1-mile fun run (2008 and 2009 ordered arm bands).
- Organize medals prior to race day.
- Schedule volunteers to work the awards tent on site.
- Distribute medals early to people that don’t want to wait for the awards ceremony.
- Assist with the awards ceremony.
Concession: Secure donations of food and drinks to sell at the run. Manage delivery of food and drinks and work the sales tent the night of the run. Be accountable for money taken in at the run. This was done in 2008. 2009 vendors paid $100 for a space to pass out samples. Very popular.
- Storehouse will provide money box, change.
- Secure tables and chairs.
- Consider bringing calculator.
- Open from 5:30-9:00.
- At least 3 volunteers working at all times.
- Chick Fil A will provide the sandwiches sale.
- Drinks will come over on CS truck.
- Bring coolers and get ice (delivered to site) to ice drinks.
- Sell keychains.
Storehouse Cup - School Contest/Communication (prior to run): Work with schools to promote the Storehouse Cup. Contact schools and PTA’s to support the run.
- Schedule meeting to meet with PE teachers in August.
- Retrieve Storehouse Cup from 2009 winner.
- Assist with tallying results the week of the Run – deadline Sept. 10th, 2010.
- Coordinate the pick-up of entries by Friday, September 10, 2010.
- Schedule volunteers to process student entries on Monday, 13th and Tuesday the 14th.
- Manage pick-up of packets by PE teachers on Tuesday. September 14th.
- Schedule engraving and have cup ready to present at Run in the Dark.
- Photograph winners and submit to school district.
Publicity and Marketing: Distribute information to run websites, local informational sites, churches, sporting good stores, etc. Oversee all marketing and promotion of the Run in the Dark.
- Manage the distribution of posters and brochures around town promoting the run.
- Deliver flyers to local dry cleaners two weeks prior to the run.
- Release press releases about run in the dark.
- Release press release about the Storehouse Cup after the run and coordinate photo with school and executive director for school/storehouse newsletter. (work with Storehouse Cup chair)
- Get with Dorothy Lamb to schedule volunteers to distribute run brochures on the cars at local football games the Friday night before the run.
If you are interested in leading a 2009 Run in the Dark Committee, contact Dorothy Lamb at csadassist@yahoo.com or 817-431-3340.